AI Policy for Academia Genius

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This AI Policy outlines how Artificial Intelligence (AI) technologies are used on the Academia Genius website and within our online learning environment. We are committed to using AI responsibly, ethically, and in a manner that enhances the learning experience for our students, supports our educators, and respects your data privacy.

1. AI Applications within Academia Genius

We currently employ AI in the following areas:

• Personalised Learning: AI algorithms analyse student progress and performance to provide tailored learning resources, practice exercises, and feedback. This may include:

  • Adaptive assessments that adjust difficulty based on a student's answers.

  • Personalised recommendations for supplementary learning materials.

  • Automated feedback on assignments and quizzes, focusing on key areas for improvement.

• Administrative Efficiency: AI assists with administrative tasks such as:

  • Automating responses to frequently asked questions through chatbots.

  • Streamlining enrolment processes.

  • Identifying potential technical issues to proactively maintain platform stability.

• Content Enhancement: AI may be used to improve the quality and accessibility of our learning materials by:

  • Generating transcripts for video lectures.

  • Translating content into different languages.

  • Creating visual aids and summaries of complex topics.

• Detection of Academic Misconduct: AI-powered tools are used to identify instances of plagiarism and other forms of academic dishonesty, upholding the integrity of our assessments.

2. Data Collection and Usage

We are transparent about the data collected and used by our AI systems. We collect the following types of data:

• Learning Data: Student progress, performance on assignments, and interaction with learning materials.

• Usage Data: How students and educators use the platform, including login times, course navigation, and resource access.

• Demographic Data (Optional): We may collect optional demographic information (e.g., learning preferences, accessibility needs) to further personalise the learning experience, but this is always with explicit consent.

This data is used solely for the purposes outlined in Section 1 and is handled in accordance with our Privacy Policy, which can be found [Link to Privacy Policy]. We will never share your data with third parties for marketing or advertising purposes without your explicit consent.

3. Transparency and Explainability

We are committed to making our AI systems as transparent and explainable as possible. We will provide information about:

• How AI is being used within a specific feature or tool.

• The types of data used by the AI system.

• The potential impact of the AI system on your learning experience.

If you have concerns about the results or decisions made by our AI systems, you are encouraged to contact us so we can provide further clarification.

4. Ethical Considerations and Bias Mitigation

We are aware of the potential for bias in AI systems and are committed to mitigating these risks. We take the following steps:

• Regularly auditing our AI algorithms to identify and address potential biases.

• Using diverse datasets to train our AI models.

• Ensuring that AI-driven recommendations are based on a variety of factors, not just demographic information.

• Providing human oversight to ensure that AI systems are used fairly and ethically.

5. Student and Educator Control

Where possible, we provide students and educators with control over their data and the use of AI in their learning experience. This may include:

• The ability to opt-out of certain AI-powered features, such as personalised recommendations (where feasible).

• The ability to access and correct their data.

• The ability to provide feedback on the effectiveness and fairness of our AI systems.

6. Accountability and Oversight

We have established a dedicated team responsible for overseeing the development and implementation of AI within Academia Genius. This team is responsible for:

• Ensuring compliance with this AI Policy and all applicable laws and regulations.

• Monitoring the performance of AI systems and addressing any issues or concerns.

• Providing training and support to educators and staff on the responsible use of AI.

• Regularly reviewing and updating this AI Policy to reflect evolving technologies and best practices.

7. Feedback and Concerns

We value your feedback on our use of AI. If you have any questions, concerns, or suggestions, please contact us at: infor@uragenius.co.uk

8. Policy Updates

This AI Policy will be reviewed and updated periodically to reflect changes in technology, regulations, and best practices. We will notify you of any material changes to this policy via website banner.

By using the Academia Genius website and online learning environment, you acknowledge that you have read and understand this AI Policy.

Last Updated: 09 March 2025